Upon completion of booking you are legally bound to fulfill all required payments as per your booking form unless notice of cancellation is made as per the terms in section 5.
After completion of a booking the specified event date will be reserved; but not secured.
In order to secure the date stated a deposit must be made to the value specified during pre-booking discussions.
Upon receipt of deposit DJNI will reply with confirmation your booking will go ahead unless DJNI decides it can no longer honor the contract.
Once confirmed by both parties both the Client and DJNI are legally bound to perform the duties set out in these terms and conditions.
Any bookings with DJNI must be made by a person of at least 18 years of age.
1.Securing your booking
Until secured; DJNI may withdraw any offer it has made. Once you have agreed to a booking you will have 7 working day cooling off period, starting from the day after you entered into a contract with us (a working day does not include Saturday, Sunday or any Bank Holiday). During this period you are entitled to a full refund minus any costs we may have incurred in processing your agreement.
After the 7 working days your deposit will become non-refundable and if you decide to cancel you may also incur reasonable fees for any services we have provided already if these are of more value than the original deposit. Deposits cannot normally be made in cash.
Bookings made with less than 7 days until the scheduled event will require full payment upfront unless paying cash on the night.
If you require other payment arrangements please let DJNI know well in advance of the proposed performance.
Any fines arising from the use of the additional extras either venue based or from local authorities is to be paid by the client and not DJNI or it’s subcontracted DJ’s.
We do from time to time use atmospheric effects to complement our lighting setup (smoke, low fog, or haze machines). It is advised you ask your venue if they are happy for them to be used. It is likely your venue may be fitted with smoke detectors and the machines may set off an alarm in the venue. 3.2 Bubble, Foam and Snow machines
Before booking please ensure your venue permits the use of these machines. If being used on hard surfaces such as a dance floor, tiled floor or any uncarpeted space these machines may cause the floor to become slippery. It is advised that all guests are warned of the risk of a slip hazard before entering the area of which the bubble machine is active.3.3 Mood Lighting
We cannot guarantee your lighting will reach some areas you may require due to lack of plug sockets, distance from plug socket or difficultly installing lights. Chosen colours often may appear different depending on background and light limitations.
3.4 Glow Sticks
Not suitable for children under 3 years old. Whilst glow sticks are non-toxic, they should only be bent to activate and contents should not be ingested. If incorrectly used the contents may cause staining to furniture or clothing.
Should you wish to extend the performance times before the night please contact DJNI, if you decide to extend performance on the night you may discuss it with your DJ.
4.Parking and additional charges.
If there is no parking available next to the venue you must inform DJNI. If no parking is available and DJNI has not been made aware of any parking difficulties you will either be charged the cost of parking and/or your start time may be delayed. Double yellow lines, time limited parking or residents only areas do not count as possible parking spaces unless a permit is provided or the time limits allow parking from setup time to pack away time, if no other option is provided and no warning given you will be responsible for re-reimbursing the cost of any fines.
Space requirements vary, a standard mobile DJ setup will require a space of 5m(16ft) in length, 2m(7ft) in depth, and 2m(7ft) in height, along with one 240v plug socket. Please allow more space and plug sockets for additional extras or larger set-ups.
Some setups can be made smaller and if this is required please inform DJNI in good time.
Lack of information regarding setup and pack away times including obstacles such as stairs or long distances from DJ’s vehicle to setup area may result in a delayed start time or the requirement of venue staff to stay longer whilst packing away.Children’s parties generally will require less equipment and therefore shorter times.You must ensure we are made aware of any possible delays the DJ may experience (ie: long distance from parking to setup area or venue not being accessible in good time). Your DJ will have the right to start at a later than specified time with no penalty should inadequate setup time be given or no warning for possible delays. Shelter must be provided for outdoor events where equipment could be damaged by weather conditions. The area of which equipment is set up must be even and solid surface to prevent accidents.
8. Certificates (PLI, PAT etc)
If not specified as required during booking DJNI may use a DJ which does not possess these documents.
9. Responsibilities of the client
If any of your guests cause damage or steal equipment belonging to your DJNI you may be asked to pay for the replacement or repair.
You must provide a safe and secure area for your DJNI to operate and should the equipment or the DJ’s safety be threatened the DJ reserves the right to cease performance until the threat has been satisfactorily dealt with.
All children must be supervised at all times by at least one adult and behaviour should be dealt with by the client.
Verbal abuse is not tolerated and guests who are unable to behave should be dealt with by the client.
Any material captured may be used for advertising, should any photographs be offensive or should any guests wish them to be removed please contact DJNI.
Some equipment may contain logos or contact information.
Business cards may be left around your venue, please inform us if you’d prefer there absence.
If any DJ is advertising a business other than DJNI or a service offered by DJNI please report it after your event.